Proof Approval Agent
Keep every proof moving until it's approved.
The agent tracks every open proof, follows up with customers who haven't responded, routes revision requests, and updates the job the moment approval arrives.
Works with the tools your team already uses
Printavo
ShopWorksDemo coming soon
Watch the Proof Approval Agent in action
Where it starts
Start with any proof awaiting approval
- 01
A newly sent proof
The agent starts tracking as soon as the proof is sent from your order or proofing system.
- 02
An existing email thread
Forward the conversation and the agent identifies the customer, proof, and current approval status.
- 03
Continuous monitoring
The agent watches every open proof and takes action when one has been waiting too long.
The impact
Jobs stop stalling because a proof sat unanswered.
The workflow
How it works
The Proof Approval Agent owns the follow-up loop from the first send through final approval, while routing revisions and sensitive cases back to your team.
- 01
Tracks every open proof
Records when each proof was sent, who needs to approve it, and how long it has been waiting.
- 02
Follows up automatically
Sends personalized reminders according to the cadence and tone your team chooses.
- 03
Understands the response
Distinguishes an approval from a question, revision request, or uncertain response.
- 04
Closes the loop
Updates the job when approval lands and escalates proofs that could put production dates at risk.
Key takeaways
Agent capabilities
Persistent approval follow-up: Continues driving the process until the proof is approved, revised, or escalated.
Revision-request routing: Sends requested changes to the right teammate with the relevant details clearly summarized.
Production-deadline protection: Flags approvals that are approaching the cutoff for the promised ship date.
See it on your workflow
See the Proof Approval Agent on your workflow.
Book a short demo and we'll show how the agent would move one of your proofs from sent to production-ready.